Purpose: The purpose of these instructions to provide the requirements for the use of Accreditation and Certification Mark to the certified Client organization.

General

Accreditation mark means...

A logo or symbol registered by accreditation body. The certificates issued by the UK Certification and Assessment Ltd with an accreditation body logo (UAFL). The accreditation mark (UAFL logo) presents that the issued certificate is accredited certification.

Normally, a certificate bears 2 logos (marks). One is a logo of UK Certification and Assessment Ltd, and the other is a logo of the accreditation body (UAFL).

In case of QMS , EMS and FSMS certification, the certificate bears 2 logo‟s -UK Certification and Assessment Ltd Logo, UAFL Logo – when the certificate has been issued under the UAFL accreditation.

As per the requirements of ISO/IEC 17021-1:2015& UAFL - The certificates issued by the UK Certification and Assessment Ltd which are within its scope of accreditation, shall bear the accreditation mark (UAFL Logo along with UK Certification and Assessment Ltd Logo). This is to demonstrate that the certificate is “accredited” by UAFL.

Certificate Without the Accreditation Mark

when the audit is conducted within the scope of accreditation of UAFL, the issued certificate has the logo of UK Certification and Assessment Ltd and accreditation body logo.

When the audit is conducted out of the scope of accreditation of UAFL, the certificate shall be issued without an accreditation body logo and this certificate shall be known as unaccredited certification

The issue of unaccredited certificate arises in two situations –

1. When UK Certification and Assessment Ltd looking for scope of Extension for any management system certification, which is not accredited by UAFL. In this situation, UK Certification and Assessment Ltd shall conduct the Audit and issue the certificate and submit the report along with a copy of the certificate to UAFL for evaluation and demonstrate UK Certification and Assessment Ltd competency in the desire management system certification.
2. Client is requested for unaccredited certificate, which is out of UK Certification and Assessment Ltd accreditation scope.

The certificate without an accreditation mark could be issued under the above situation. The reliability for the certificate without accreditation mark shall be ensured by the UK Certification and Assessment Ltd and organization that desires to obtain the unaccredited certificate.

At the time of receipt of application from client for unaccredited certification. The UK Certification and Assessment Ltd sales coordination team shall notify to the client in advance that a certificate without accreditation mark presents that it is not accredited certificate, therefore legal or institutional benefits are limited and disadvantage due to the lack of reliability can be taken in import, export, international tender, etc by buyer or relevant body.

Organization using the Accreditation Logo and Certification Logo, but Not certified by UK Certification and Assessment Ltd

When it is found that an uncertified organization using UK Certification and Assessment Ltd certification mark along with the Accreditation body logo on the certificate or any other advertisement material etc.. The UK Certification and Assessment Ltd shall report to UAFL immediately and UK Certification and Assessment Ltd shall contact to concern organization, take the necessary action. If required UK Certification and Assessment Ltd shall take the legal action under the Intellectual Property Right Act (IPR act.)

Limitation of Use of Certification and accreditation Logo

The UK Certification and Assessment Ltd shall not permit to certified client to use the UK Certification and Assessment Ltd & accreditation body Logo (UAFL or NABCB Logo or UAF Logo ) on laboratory test report or calibration certificate or inspection Reports, as such reports are deemed to be products in this context.

The UK Certification and Assessment Ltd shall not permit its certified client to use the UK Certification and Assessment Ltd & accreditation body Logo (UAFL) on a product or product packaging seen by the consumer or in any other way that may be interpreted as denoting product conformity.

Legally Enforceable Arrangements (F-0014) Sign-up

At the time of initial certification, the legally enforceable arrangement (F-0014) shall be signed between UK Certification and Assessment Ltd client. The UK Certification and Assessment Ltd shall inform the client (in writing) the following as part of the Management system certification agreement, along with other terms and conditions of certification.

1. Conforms to the requirements of the UK Certification and Assessment Ltd when making reference to its certification status in communication media such as the internet, brochures or advertising, or other documents
2. does not make or permit any misleading statement regarding its certification
3. does not use or permit the use of a certification document or any part thereof in a misleading manner
4. upon withdrawal of its certification, discontinues its use of all advertising matter that contains a reference to certification, as directed by the UK Certification and Assessment Ltd.
5. amends all advertising matter when the scope of certification has been reduced.
6. does not allow reference to its management system certification to be used in such a way as to imply that the UK Certification and Assessment Ltd certifies a product (including service) or process.
7. does not imply that the certification applies to activities and sites that are outside the scope of certification.
8. does not use its certification in such a manner that would bring the UK Certification and Assessment Ltd and/or certification system into disrepute and lose public trust.

Reference to certification and use of marks

The use of UK Certification and Assessment Ltd and Accreditation Body Logo (UAFL) and reference to certification shall be governed as per the UK Certification and Assessment Ltd documented regulation for use of Logo by the certified clients. This shall assure, among other things, traceability back to the UK Certification and Assessment Ltd. There shall be no ambiguity, in the mark or accompanying text, as to what has been certified and which management system certification has been granted.

Use of Any Statement of certification Status /Mark

The use of any statement on product packaging or in accompanying information that the certified client has a certified management system. Product packaging is considered as that which can be removed without the product disintegrating or being damaged. Accompanying information is considered as separately available or easily detachable. Type labels or identification plates are considered as part of the product. The statement shall in no way imply that the product, process or service is certified by this means.

The statement shall include the reference to:

• Identification (e.g. brand or name) of the certified client.
• The type of management system (e.g. quality, environment) and the applicable standard certified
• The Name of UK Certification and Assessment Ltd as a certification body issuing the certificate.

As per the UK Certification and Assessment Ltd regulation for Use of Logo, the certified client shall require the followings

1. Conforms to the requirements of the UK Certification and Assessment Ltd when making reference to its certification status in communication media such as the internet, brochures or advertising, or other documents
2. Does not make or permit any misleading statement regarding its certification,
3. Does not use or permit the use of a certification document or any part thereof in a misleading manner,
4. Upon suspension or withdrawal of its certification, it discontinues its use of all advertising matter that contains a reference to certification, as directed by the UK Certification and Assessment Ltd.
5. amends all advertising matter when the scope of certification has been reduced,
6. Does not allow reference to its management system certification to be used in such a way as to imply that the certification body certifies a product (including service) or process,
7. Does not imply that the certification applies to activities that are outside the scope of certification,
8. It does not use its certification in such a manner that would bring the certification body and/or certification system into disrepute and lose public trust.

Conditions of Use – Specific condition of use of mark are as bellows;

1. The accreditation mark may be enlarged or reduced but shall be not more than 10mm with the original size.

2. The accreditation mark shall be reproduced as detailed below or in black and white may be used if necessary.

3. The accreditation mark shall not be used in isolation and shall be used within the designated scope and valid period. If accreditation scope is reduced or withdrawn it shall immediately cease use of accreditation mark for the reduced scope or withdrawn scope only.

4. UK Certification and Assessment Ltd shall use accreditation mark on certificate (QMS, EMS, OHSAS, ISMS & FSMS)

5. The accreditation mark (UAFL) shall be used along with UK Certification and Assessment Ltd certification mark and the accreditation mark shall be arranged as explained below

Horizontal arrangement

If UAFL Accredited Certification

Note: The above combination of Logos (UK Certification and Assessment Ltd & UAFL), shall be in use on Certificate. (For Initial and Re-certification Client )

6. The accreditation symbol may be used on "package of product" or "Package of unit packaging" but shall not use on the product or unit package. Detail is as following

Conditions of Use of UAFL Logo along with UK Certification and Assessment Ltd Logo (By UK Certification and Assessment Ltd certified Client)

The UK Certification and Assessment Ltd Certified Client shall use the logo of UK Certification and Assessment Ltd in conjunction with the logo of UAFL(as per the above-given example and may not be reproduced in isolation.

• it is placed adjacent to the name and/or logo of the certified client
• The dimensions of UAFL and UK Certification and Assessment Ltd Logo are proportionately equal

Reproduction of the UAFL Logo

The UAFL Logo is only to be reproduced in the colour combination as shown in Figure 1.

Figure 1

The URL for the UAFL register (www.uafl.co.uk) must be displayed. If the UAFL Logo is used more than once in the same document the URL needs only appear in the first instance. The Logo may be reproduced in a single color to conform to existing pre-printed stationery or newspaper and magazine articles.

Both the UK Certification and Assessment Ltd and UAFL Logo may be uniformly enlarged or reduced but shall be sufficiently large for the wording to be clearly legible.

UK Certification and Assessment Ltd and UAFL Logo may be stamped, molded or be embossed or stamped when used on paper. Electronic copies of the UK Certification and Assessment Ltd and UAFL Logo shall be obtained from UK Certification and Assessment Ltd.

Use of Certification mark is permitted on:

• Product packaging: packaging used for product safety and facilitation of distribution
• Advertising or promotional materials: Printed or manufactured matters such as business cards or letters head, brochures, documents, invoices, website, Email Signature and other advertising material that is not classified as product under the industrial classification.

Use of Certification mark is not permitted on

• product or unit packaging: the minimum unit item for product distribution, unit packaging for the product such as cigarette case, canned goods, beverage cans, etc.
• Samples or other statement of product conformity
• Flag, building or vehicles.

Advertising – Provision of Advertising of certification is as follows;

1. A certified client may advertise the certification using certification mark, name of the certification body, certification standard, and number, etc on the documents, invoices, and advertising.
2. Certified clients shall not use certification mark, name of UK Certification and Assessment Ltd, certification standard or number on their product or misleading way that implies the UK Certification and Assessment Ltd certifies a product.
3. If necessary, a certified organization may use the certification mark on the documents such as procedure, instruction, provision, material or certificate, etc.
4. UK Certification and Assessment Ltd shall inform the certified clients that advertising activity for certification is possible from the date of certification issued.
5. UK Certification and Assessment Ltd shall make aware of the regulation for Rules for use of Logo (which is publicly available at www.ukascert.co.uk ) to the certified clients and notify the client about Rules for use of logo for complying the fair Labeling and Advertising Act and its implementing ordinances.
6. Misuse of accreditation mark may be ground for withdrawal of certification, therefore when it is found that the certified clients misuse the certification mark for advertising, catalog, etc., appropriate action shall be taken.
7. When an uncertified organization uses false certification mark, legal action could be taken under the Fair Labeling and Advertising Act and its implementing ordinances, and it shall be reported to accreditation Body (UAFL).

Requirements for Multi-Sites Certification

1. Whenever a Certified Client is composed of several sites among which at least one has not been granted Certification from UK Certification and Assessment Ltd, only those certified sites shall make reference to Certification or use the Symbol. When a common document is issued, a disclaimer shall indicate clearly the certified /accredited/ non-accredited/Not Certified sites.
2. Whenever a subsidiary /Branch/Representatives belonging to a group has been certified from UK Certification and Assessment Ltd, there shall not be any confusion as to which part of the group holds Certification and it shall not imply that other Subsidiaries/branches/Representatives have been certified.

Note – The Above condition shall apply to UK Certification and Assessment Ltd in connection with accreditation

Control of Ownership

To control the ownership of UK Certification and Assessment Ltd Logo, accreditation body logo (UAFL) and reference of certification.

The UK Certification and Assessment Ltd sales coordination team shall carry out the use logo survey of certified client and Representative organization every quarter

During the logo survey, the followings activities shall be carried out

• Visit the client website / Representative website
• Verify the use of logo and certification reference
• Verify the information provided by Representative client on the Market Place (website, Social Media, email communication etc ) , if it is found that information provided on market place is not appropriate, the sales coordination team shall communicate to Representative for the same and provide the necessary guideline. For correction of the Information
• If the certification reference or use of logo is not appropriate, the sales coordination team shall communicate to the client for the same and provide the necessary guideline.
• If the certificate is under suspension or withdrawn and the client is using the certification reference and UK Certification and Assessment Ltd logo& accreditation body logo. The sales coordination team coordinates with the organization for the removal of the same and notifies the CEO for further action
• If the UK Certification and Assessment Ltd Logo or UK Certification and Assessment Ltd Logo along with Accreditation Body Logo is used by Organization – where an organization is not certified by UK Certification and Assessment Ltd. The sales coordination team coordinates with the organization for the removal of the same and notifies the CEO for further action.
• Preparation of Logo summary report for MRM review and decisions.

Trademark Administration

As when it is noticed for misuse of UK Certification and Assessment Ltd Trademark registered Logo,

• the UK Certification and Assessment Ltd will contact to misusers to „cease and desist‟ the UK Certification and Assessment Ltd registered Trademark Logo.
• If misusers – Stop using the UK Certification and Assessment Ltd registered Trademark Logo – The UK Certification and Assessment Ltd will ask the misusers to send us the written declaration to not to use in future UK Certification and Assessment Ltd registered Trademark Logo unless /until it is Authorized by UK Certification and Assessment Ltd
• If misusers not responding to any action of UK Certification and Assessment Ltd notice for misuse of Logo- UK Certification and Assessment Ltd will ask Legal Advocate to send the Legal Notice and take action against it as Appropriate.